Digital Time Tracking
Digital time tracking: stay compliant and manage your team better
Clock-in from mobile, tablet or computer. Compliant with Spanish labour law from day one. Avoid fines and get real visibility over your employees' working hours.
Legal obligation since 2019
Since 12 May 2019, Spanish law requires all companies — regardless of size — to record the working hours of every employee. Non-compliance is classified as a serious offence, with fines of €626 to €6,250 per worker.
Request a demoOur software automatically generates records with the data required by law: clock-in time, clock-out time, breaks and employee signature. Everything retained for at least 4 years.
Employees clock in via the mobile app (iOS and Android), from any web browser, or from a shared tablet in the office. Optional geolocation to verify that clock-in happens at the workplace.
If the Labour Inspectorate requests records, the system generates the report in the required format in seconds. No manual searches or data reconstruction.
Key features
Native iOS and Android app. The employee clocks in, breaks and out with a single tap. Also available from any web browser with no installation required.
Validates that clock-in happens at the workplace or an authorised geographic area. Configurable by role, shift or company policy.
The manager reviews and approves or corrects their team's records. All corrections are audited with date, time and the user who made them.
Export records as PDF, Excel or XML ready for the Labour Inspectorate. Includes digital signature from both employee and company.
Automatic notifications when an employee exceeds the maximum working day, fails to log a mandatory break or accumulates uncompensated overtime.
Hours worked and absence data transfer directly to the payroll software or Gestinity ERP. No manual re-entry of data.
Advanced capabilities
Beyond basic clock-in, our solution includes advanced modules for companies with specific needs around shift management, access control and distributed teams.
Tablet at reception with a personalised QR code for each employee. Ideal for sites with many workers who do not have their own smartphone.
Integration with turnstiles, card readers and access systems to turn a physical entry into an automatic clock-in.
Plan rotating shifts, on-call rotas and work calendars by employee, department or site. Automatic notifications sent to the team.
Calculates and accumulates overtime per employee according to the applicable collective agreement. Configurable as time off in lieu or additional pay.
Integrated with the employee portal to manage holiday, leave and absence requests from the same system.
Manage business groups, franchises or companies with multiple sites from a single centralised control panel.
The employee confirms their working day with a digital signature on their phone. Legally valid and stored alongside the time record.
The employee receives an alert if they forget to clock out. The manager is notified of incidents and unjustified absences.
Avoid fines and gain real visibility over your team. Request a no-obligation demo.
See free demoCompanies complying with the law through Unifema